Kateproof: Professional and Friendly Proofreading Service

I, Kate Haigh, am registered as a sole trader, operating as Kateproof, offering freelance editing, copy-editing and proofreading services to a variety of clients.

This privacy policy describes what data I require and how I use it. I have written a blog post with a bit more background detail to show how I am compliant with GDPR, the General Data Protection Regulations in force from 25 May 2018.

This privacy policy was last updated on 9 April 2018.

What information do I collect from you and why?

When you contact me, I request the following:

  • your name
  • your email address for me to respond to you
  • project details and sample (though sometimes this is not provided at this stage)

If we agree to work together, I collect the following additional information:

  • postal address to be used on invoices to fulfil my contractual obligations to HMRC (the UK tax authority)
  • file(s) required for the work

Where do I store the data?

Emails are stored on my password-protected email account. I do not have an external address book.

Files are stored on my password-protected Dropbox account, though if you do not want me to do this, I can store the work files on my computer's hard disk until I have returned the work and can then delete it when you ask me to.

How long do I keep the data for?

Your personal data, i.e. name and address, is kept for a minimum of seven years to comply with my obligations to HMRC, the UK tax authority.

Unless requested otherwise, I will keep your files for the same length of time, though I am more than happy to delete them sooner if you request this.

Do I share your data?

Unless I am audited by HMRC, I do not share your data with anyone.

If you agree to provide a testimonial for my website, I will include the name and details you provide.

I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media without prior permission. If I cannot take on a project, I might provide details of other editors or proofreaders for you to contact. At the same time, I will let the person I am mentioning to you know your first name and to possibly expect you to get in touch. I will provide no further details to the potential editor or proofreader.

Questions

If you have any questions about what data I have about you or want me to remove you from my systems, please contact me.